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Operations/Finance Administrative Assistant job

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ABM Transportation Services jobs
Job ID:  495743926
Employer:  ABM Transportation Services
Job Category:  Transportation
Employment Type:  Part Time
06/15/2017
This Operations Administrative Assistant is responsible for supporting the BNI Los Angeles Operations Sr. Branch Manager and District Managers in the operational, financial, personnel, risk, and safety performance of the various BNI accounts in the Los Angeles market.  The person in this role is highly organized, analytical, an excellent communicator and can work independently as well as with teams.  This position reports directly to the Sr. Branch Manager of Operations. 
Essential Duties and Responsibilities include, but are not limited to :
  • Assist the operators with service related activities for their assigned location(s) ensuring that services are performed as contracted;
  • Assist the operators with controlling supplies, equipment and related inventory necessary to meet customer specifications;
  • Partner with human resources and the operators on recruiting and temporary staffing to maintain appropriate personnel levels;
  • Partner with the operators to ensure that payroll and personnel related paperwork is accurate and submitted in a timely manner;
  • Assist with tracking and maintaining safety training reports; manage CASE reports and injury/risk analysis for accounts; maintain updated SDS books;
  • Partner with finance team to distribute account level data, including AR, labor variance and related financial reporting;
  • Perform general administrative tasks including but not limited to answering calls, answering emails, distributing mail/faxes, ordering business cards and office supplies, and managing cell phone and other equipment requests;
Other operational, financial or safety/risk tasks and special projects as needed.

Minimum Requirements
Minimum Qualifications :
  • High school degree a minimum; Associates or Bachelors Degree a plus.
  • Proficiency with Excel and MS Office; able to quickly maneuver in various software and applications.
  • Strong problem solving skills; highly motivated with strong sense of urgency; ability to handle multiple tasks with great attention to detail; exceptionally organized.
  • Excellent verbal and written communication skills.
 
Position Requirements :
This position is classified as non-exempt from overtime.  Hours of work will be up to 8 hours a day, 5 days/week, 1 unpaid hour for lunch with two paid 15 minute breaks.  Machinery and equipment operated include but are not limited to computer, 10-key, multi-line telephone, copy machine, printer, fax machine, shredder, scanner.

Location
Los Angeles, CA 90015 US (Primary)

ABM is an EOE (M/F/Vet/Disability/Gender Identity/Sexual Orientation)

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