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Staff Assistant I, Airport Hub/Gateway job

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American Airlines jobs
Job ID:  312937086
Employer:  American Airlines
Job Category:  Airlines
Location: Los Angeles Apt, Terminal 4 (LAX-TRM4)  
Additional Locations: None
Requisition ID:  10874  
Job Description
Responsible for handling one or more of the following as their primary role: Attendance and compliance, distribution of equipment and supplies, coordinating payroll, coordinating and maintaining operation coverage and lost time and managing new hire and transfer boarding.

Principal Duties and Responsibilities
  • Performs a wide variety of office duties including: coordinating meeting arrangements, typing, filing, ensuring telephone coverage, greeting and directing customers, handling mail, ordering and distributing office supplies, reconciling P-card spending, tracking anniversaries/birthdays and arranging travel and hotel accommodations
  • Provides assistance with preparation of management presentations and special projects as required
  • Troubleshoots and escalates office technology issues, including telephone and copier machines
  • Tracks and ensures employees complete onboarding duties, including appropriate system access, assignment of lockers, mailboxes, uniforms, badges, fingerprinting, training, etc.
  • Assists in station event planning, coordination and execution (i.e. Do Crew, luncheons, holiday meals, recognition events)
  • Handles payroll processing in Workbrain for management and support staff
  • Processes bereavement letters and coordinate local communications and response
  • Manages employee parking, including permitting and assignments as required
  • Assists with timekeeping functions, data entry, data verification, reconciliations and filing
  • Maintains employee files, as necessary
  • Maintains Station meeting plans, including monthly emergency response

Job Description (Continued)
  • Accesses and manages various periodic reports, including performance, audit, expense, employee engagement & recognition, etc.
  • Updates required manuals
  • Files and maintains all security related items
  • Acts as backup for various payroll functions
  • Manages records for OSHA, safety, etc. (301's, weekly and annual)
  • Assists with budget preparation and reconciliation, including monthly closeout of landing fees
  • Supports auditing activities as required

Job Qualifications
Minimum Qualifications
  • High School diploma or GED equivalency
  • Previous office/clerical experience

Factors that determine level
  • Level of education and/or equivalent, relevant experience
  • Proficiency
  • Ability to work independently and/or amount of direction needed
  • Scope and complexity of work
  • Level of authority and latitude in making decisions

Knowledge, Skills & Abilities
  • Knowledge of MS Office Products including Word, Excel, Powerpoint, etc.
  • Knowledge of policies, procedures, and corporate structure
  • Ability to prioritize work, be detail oriented and meet deadlines
  • Ability to effectively communicate with all levels within the organization and business community
  • Ability to perform in a fast paced environment and handle multiple tasks simultaneously
  • Ability to be self-motivated with strong organizational skills
  • Ability to grasp concepts and functionality of specific software and programs

Additional Locations: None
Requisition ID:  10874  

Nearest Major Market: Los Angeles
Job Segment: Payroll, Clerical, Data Entry, Finance, Administrative

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